Appointment Meeting Time Important Person Eslpod Scheduling Making

The "etiquette" (good, appropriate, polite behavior) for making appointments is "pretty" (mostly) "straightforward" (easy to understand). When making an appointment, it's important to be "courteous" (polite) and clearly state why the appointment is needed, as well as how long it will last. The person requesting the appointment should try to offer maximum "flexibility" (willingness to change) in his or her schedule, suggesting at least a few times when he or she is available for the meeting.

Once the meeting time has been "established" (set, created), it's a good idea to send an email confirming the appointment and, if the appointment is far in the future, another email as a reminder one or two days before the meeting will "occur" (happen).

Because businesspeople "tend to be" (are often) busy, they often need to change and cancel appointments. This might happen because the appointment is no longer needed, because something more "urgent" (important and not able to wait) has "come up" (appeared), or because they have "double-booked" (agreed to do two things or attend two appointments at the same time). It's important to give the other person as much "advance notice" (extra time to know something) as possible. It is rude to cancel a meeting a few minutes before it starts. Canceling a meeting a week ahead of time is better, because it allows the other person to plan how he or she will use the time that had been "set aside" (intended for) the appointment.

It's also important to "apologize" (say that one is sorry) for the "inconvenience" (difficulties or trouble) created by changing or canceling the appointment, and then try to suggest several "alternative" (other) times when one is available to meet. And, of course, once the new appointment is scheduled, try not to change it again!