Employee Files Employee's Information Job Salary Include Address

Businesses keep electronic and paper "files" (groups of related information stored together) about their employees. Those files include basic "contact information" such as address, telephone number, and email address, but they also include a lot of "confidential" (secret; private information), so normally the files can be seen only by "HR" (human resources) professionals and the employee's "immediate" (one-level above) supervisor.

Employee files usually "contain" (have; include) the employee's original application for employment, as well as a full description of each job the employee has had with the organization. The file includes "performance assessments" (reviews of how well an employee is doing his or her job) and "documentation" (written materials saved to remember things in the future) "backing up" (supporting) "promotion" (increase in salary and job responsibilities) or "demotion" (decrease in salary and job responsibilities) decisions.

Employee files also contain information about the types of training the employee has completed, along with any certificates of further education or anything else that documents the employee's "skill set" (abilities; the things one is able to do).

Employee files also contain tax information, including the employee's "Social Security number" (a national identifying number) and "W-4" (a tax form used to calculate how much of the salary should be held for taxes). The files also contain proof that the employee is legally allowed to work in the United States, such as a copy of the employee's driver's license or passport to demonstrate citizenship, or a copy of a "green card" (documentation of permanent residency in the U.S.).