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Mail
Listen
to the Entire Lesson
Mail basically is comprised of three components, the
preparation, sending and receiving of mail. Sending mail can be as simple as
putting addressed/stamped envelopes in your own mail box for your postman to
pick up, to mailing packages or letters at the local post office or using one
of the many delivery companies. Receiving mail/packages can also include
delivery from your local postman as well as one of the many delivery companies.
The Preparation
Preparing mail/packages to be sent involves labeling with the recipient's name
and address as well as the senders. Also making sure packages are sealed and
wrapped to postal standards is a good idea. Make sure you are aware of postal
laws regarding the types of materials that can be sent in the United States as
well as other countries before mailing.
Here are some questions commonly used when discussing the preparation of
letters and packages to send.
Where
do I put my name and address on the letter I am sending?"
How
do I know if I need to put more than one stamp on the card I am sending?"
What
should I put with the item I am shipping to make sure it does not break?"
How
heavy can the objects be that I am sending?"
Here are some possible answers to the question above regarding the preparation
of letters/packages.
You
always put your name or the senders name and address in the top left corner of
the package/letter. This is in case it cannot be delivered and needs to be
returned to you. It will be returned to the address you have provided."
I
would either take the letter to the post office and ask them or look on the
postal website to look at weight regulations when sending out letters."
You
can use newspaper or purchase packing material from the store to place in with
what you are sending. You may also want to write on the outside of the package
that what is inside is FRAGILE. This will inform whoever is handling it to be
careful and handle gently."
You
can send objects of various weights but you will be charged upon how much it
weighs when shipping it. Meaning the more it weighs the more it will cost you
to ship."
Sending Mail
After preparing the items(s) needed to be
mailed/shipped one must now decide in which manner to send it.
Here are some questions commonly used when discussing sending a package or
letter.
Can
I just put this card in my own mailbox for the mailman to pick up?"
If
I am sending something breakable should I inform the post office?"
How
fast will my letter/package get to the person I am sending it to?"
Why
should I want to send a package through another company other than the post
office?"
How
much will it cost to send this?"
How
do I know if I need more than one stamp on this letter?"
Is
there a way I can be notified once my package is delivered?"
If you are asked any of these questions, here are ways that you could respond.
Yes,
if your letter is stamped and addressed you can just put it in your mailbox and
the postman will take it to the post office."
Our
mailbox has a different place to put outgoing mail. You may want to look at
yours to see if you have one."
Yes,
I would inform the post office. They usually ask if what you are sending is
fragile or breakable but you can also write on the outside of the box FRAGILE."
I
would definitely let them know so they do not break anything."
There
are lots of options when sending something. The price may vary depending on the
weight of the package and how you want it sent. I would just check with the
post office."
You
can choose anything from next-day delivery to regular delivery which could take
days. Checking with your post office or looking online is always a good way to
get information."
Using
a company like FedEx or UPS you can usually guarantee a faster delivery but
they are a bit more expensive."
The
post office can weigh the package for you and let you know how much it will
cost to ship your item."
I
have a scale at home I use to weigh packages. Then I look online to see how
much it will cost."
I
think it depends on the weight, take it to the post office."
Just
send it with one stamp. If it is too heavy they will send it back to you."
Yes,
the post office can email you a confirmation of delivery."
They
can give you a tracking number so you can look online to check on the delivery
of what you are sending."
Receiving Mail
Here are some questions commonly used when receiving
mail.
What
happens if I am not home and something is delivered to me?"
Do
I need to sign for a package when it comes?"
If
I am out of town can I put a hold on my mail?"
Can
a neighbor accept a package for me?"
What
if I receive a package that is not addressed to me?"
If you are asked any of these questions, here are ways that you could respond.
If
you are not home the postman will leave you a note. They may try and deliver it
another day or you might have to go to your post office to pick it up."
Sometimes
they will just leave the package on your front doorstep. If you live in an
apartment they might just leave it at the rental office."
Not
all packages need to be signed for."
If
you need to sign for a package and are not home they will not leave it."
Yes,
you can put your mail on hold either by filling out a form at your post office."
Yes,
you can actually do it online. Just check the post office web site."
I
am not sure. Maybe you should call the post office."
I
think they can but you have to inform the post office before hand that you will
allow it."
I
would take a package not addressed to me to the post office and let them know."
If
it was addressed to a neighbor, I would just take it to their house." |