I Computer B Network Person Hard Saved Information

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When you save data, there are several ways to save it. There is the standard removable disk, saving to the hard drive, and saving to a network share.

Does anybody have an extra floppy disk?"
I ran out of floppy disks. Where can I get more?"
I think we need to order more floppy disks."

I saved it on a floppy disk."
I have all the information on my USB drive."

Can you save the document on a disk and give it to me?"
Save the information on a disk and give it to Jack."

I'll have all the information on a disk and bring it to the meeting."

Standard floppy disks only hold 1.44 MB of information. There are times when the disk is not big enough. Here are ways to express this.

All the information doesn't fit on one disk."
The file is too large to fit on a disk."
Do you have a different storage device that can hold more information?"

Can you order a 128 MB removable storage device for me? I always need to move files that a regular floppy disk cannot hold."

Hard Drive

I have all the information saved on my hard drive."
I finished the presentation preparation and I saved it on my hard drive."
I have the documents you are looking for saved on my computer."
I have the information on my computer. Do you want me to put it on a floppy disk for you?"

When you say something like, 'saved on my computer', it is understood that you are referring to the hard drive, so in this situation, you can use the two words interchangeably.

I'm running out of room on my hard drive."
I need a bigger hard drive."

I have the information on my computer, but I think I will need to prepare hard copies for the meeting."

Hard copy refers to something that is tangible. For example, a hard copy of a report is a printed out version on paper. A soft copy is the file stored on the computer.

Network share and public share

Network share is a location on your network that you can access. The files are stored on a different computer. If you do not have a network set up in the office you work at, then you won't need this section.

In order for you to save data on a network share, you will need permission. The person in charge of the computer has the ability to add users. If you know of a public share and you cannot access it, then tell your administrator or the person in charge of that computer to give you permission.

I have it saved on a network share. You can find it at computername public John data.doc."

Whenever you tell someone a network location, you tell them the name by the path. I'll use the previous sentence as an example. Computername is the name of the computer, then the next word is a folder name. The next name is also a folder name. Finally, data.doc is the name of the file. So, the location of data.doc is in a folder named John that is under a folder called public under the computer computername. When you say a path verbally, you just leave a pause after each word or say slash between the words. In the written form, it looks like this, \\computername\public\John\data.doc.

When people share documents, they save them on their own computer and put it in a folder that they made public. Or, a co-worker might have data saved on their computer. If you don't want to deal with the floppy disks, then you can retrieve the data from the network if they make the folder public.

I have those files in my public folder. Just go to John01 public. You should see all the documents there."
I saved it at John01 public. Go ahead and take what you need."
I'll need all the information on ABC Company. Didn't you say you have the information? Can you put them on a public share?"
Hey John, I don't have permission to get into John01. Can you check the permissions on the folder?"
I don't have write access on the folder. Can you give me write permissions?"

I don't want anybody changing the data, so everyone only has read permissions."

Software

Different companies use different software programs. For example, a tax firm might use a program for tax purposes, and an insurance company will use their own software for inputting data to retrieve quotes for customers. You might not have the software or it might be broken. I'll have some example sentences for these situations.

What software do you use here?"
What kind of application do you use to keep track of all these records?"

Martha told me about TaxIt. When can I get a copy?"
Is there a manual how to use this program?"
How do you use this?"

TaxIt won't open any more. I think it's broken."
I can't get TaxIt to work. Can someone help me with this?"

Microsoft Office applications do everything we need. That's all we use here."
What version of Office do you use here?"

What software do you use for word processing?"

All the documents are saved using MSWord. Do you have Word or another application that will be able to read the information?"

We use a different word processing application. Can you save as a text file?"

I can't open the file that you gave me. What version of Word are you using?"

Internet

I'm not going to explain all the specifics about the Internet here. The goal of this lesson is not to give a computer lesson, but to learn English related to using the computer. I will show some sentences that are commonly used for the Internet.

What is the URL of that site again?"
What is the address to the English site you are studying?"
What is the best search engine?"
Where can I find information on marriage law?"

If you go to greatsite.com, you will find all the information I just told you."
If you need more information on cooking, go to cooking.com."

I purchased all the computers from Dell.com. We should have them by the end of the week."

Do you have a company website?"
Is there a website where I can learn more about your services?"
Do you have a website where I can review the different products you are offering?"

I HATE POP-UPS!"

I really do. I hate pop-up ads with a passion. If it was up to me, I would shut down all companies that produce pop up ads. For now, we have to live with them.

Can I install something that stops pop-up ads?"
What tools are available to block pop-up ads?"

I think I misspelled the web address. Can you spell it out for me?"

I'm getting a page not found error. I think the web site is down."

Intranet

A lot of companies have an intranet site. This is basically web pages that can be viewed by employees connected to the network in the office. The address does not use the standard .net or .com address. It will simply be http://companysite.

Do we have an intranet site that explains our benefits?"
What was the site where we log our travel expenses?"
If you want to use a sick day, you can go to http://timereport."

If you have an intranet site for your company, then when you talk to other workers, you don't need to say http:// everytime. You can simply say the name, for example, 'If you want to use a sick day, you can go to time report.' The other person listening should understand that you mean http://timereport.

Is there an intranet site detailing each project our company is doing?"

Is our company going to put an intranet site for employees?"

I think it will help a lot if we had an intranet site with general questions and answers from all the employees."

General Computer Sentences

My computer is giving me problems again."
My computer broke, but luckily I saved my work on a disk."
My computer is too slow."
Something is wrong with my computer."

I work with the computer most of the day."
All my work is done on the computer."

We are upgrading our computers this week."
I hope we upgrade our computers soon. The ones we have are way too old."

My computer froze. What should I do?"
My computer is not responding and I haven't saved my data yet. What should I do?"

My computer is making a weird sound. Can I get someone to look at it?"

This concludes the computer English lesson. I know many of the business topics are large and some of them have topics I didn't cover. I want to remind you that you can ask specific questions to us using the business bulletin board.

Computer Related - Interactive Practice

Click on Listen All and follow along. After becoming comfortable with the entire conversation, become Person A by clicking on the Person A button. You will hear only Person B through the audio file. There will be a silence for you to repeat the sentences of Person A. Do the same for Person B. The speed of the conversation is native speed. Use the pause button if the pause between each sentence is too fast for you. After practicing several times, you will be able to speak as fast as a native.